Copier Buying Guide: FinalTips to Consider

When it comes to replacing or scaling the commercial copier, there are several factors to take into account as this investment is crucial for your productivity and efficiency. Here's a final strategized list of action items to help you make the right decision for your business.

First and foremost, determine your printing needs. How often do you and your team print files, papers, and reports? What size of documents do you typically print? Think about your workload and adjust the amount of paper handling you and your team need. If your office is a high-volume office, you'll want to prioritize a copier with an automatic document feeder, high capacity paper trays, and a large toner yield.

Next, evaluate the financial resources available. Commercial copiers can range from a few hundred to over ten k dollars, depending on their features, capabilities, and brand. Set a practical budget and stick to it to prevent overspending. Think about financing options, which may offer flexible payment plans that fit your requirements.

Now, let's talk about the features to look for in a commercial copier. These may include:

• Rate of printing: If your office prints frequently, consider a copier with a high print speed of at least 20 pages per minute (ppm).
  
• Resolution: A sufficient of 600 x 600 dpi is adequate for most offices, but if you and your team often print files with high resolution, look for a copier with a higher resolution (1200 x 1200 dpi or higher).
  
• Connectivity options: Ensure your copier connects easily to your digital equipment. USB, Ethernet, Wi-Fi, and mobile printing capabilities are all must-have features in today's office environment, setting, or atmosphere.
  
• Security features: Data security is essential for any business. Look for a copier with built-in security features like Wi-Fi encryption, secure printing, and biometric verification.
  
• Energy efficiency: Environmental concerns aside, a more eco-friendly copier can save your business money on utility bills, expenses, or costs.
  
• Durability and maintenance: Evaluate the copier's build quality, longevity, and maintenance requirements, including toner yield, maintenance intervals, and repair costs.
  
  

Post-purchase considerations should also be taken into account, including:

• Technical support: What kind of support does the manufacturer offer, and are their customer service hours suitable for your workplace?
  
• Warranty and maintenance: Check the length and conditions of the warranty and maintenance program, including what's covered and what's not.
  
• Upgrades and compatibility: Can you enhance your copier's capabilities or connect it with other devices in the future? Does the manufacturer offer software and firmware updates to guarantee compatibility?
  
  

While this strategized list of action items is extensive, it's essential to remember that every business is unique. Consider consulting with a commercial copier specialist or taking a demo of the product before making a final choice.